Facilities Manager

POWER's mission is to help women reclaim their lives from addiction and related emotional health issues and improve the well-being of future generations. We are an agency committed to providing quality gender-responsive, trauma-informed treatment and recovery supportive services to women with substance use and co-occurring disorders. POWER House and a newly renovated former school building are part of the new POWER Campus in Swissvale, offering a range of trauma-informed and gender-responsive treatment and recovery support services. 

With a 33-year history of delivering addictions treatment, POWER is the leading provider of gender-responsive, trauma-informed care in the region. Join our dedicated, compassionate, and professional team as we launch our newest initiative – establishing a Campus designed to increase collaboration and reduce barriers to care. 

The Facilities Manager oversees all aspects of building functions and guarantees the safety and functionality of all facilities. Duties include running routine safety inspections, corresponding with contractors, planning maintenance work, maintaining records, and supervising facilities/maintenance staff. This is a ‘working manager’ position and will be expected to be able to function in a maintenance technician capacity as needed in addition to manage the facilities.  

Objectives of this role 

• Ensure all building facilities adhere to proper safety standards and cleaning procedures 

• Maintain equipment and building provisions to meet health and safety requirements 

• Organize and plan building installments and refurbishments 

• Supervise facilities staff and communicate with external contractors and vendors 

• Handle insurance contracts 

• Keep building and all facilities up to code and accurately follow maintenance protocol 

Responsibilities 

• Prepare and implement project budgets and timeframes 

• Comply with all health and safety policies and procedures 

• Support maintenance and installment work as needed 

• Maintain building emergency evacuation plans and signage 

• Monitoring the safety and cleanliness of interior and exterior areas, such as offices, conference rooms, parking lots and outdoor recreation spaces 

• Delegating cleaning and maintenance tasks to staff 

• Performing routine maintenance on facilities and making repairs as needed 

• Scheduling routine inspections and emergency repairs with outside vendors 

• Ensuring proper security measures for the workplace, including collaborating with security system vendors or a team of security professionals 

• Maintaining day-to-day operations of facilities, such as delegating or completing maintenance orders 

• Maintain agency vehicles (I.e., scheduling oil changes, inspections and training new employees on vehicle operating systems) 

• Maintain strong relationships with tenants, ensuring open communication and addressing their maintenance needs in a timely and professional manner 

• Comply with applicable governmental regulations, such as OSHA and Allegheny County Health Department Regulations 

Skills and qualifications 

• Minimum of five (5) years' experience in commercial facility management  

• Advanced mechanical skills and knowledge of plumbing, HVAC and other building systems 

• Excellent time management and multitasking skills 

• Basic understanding of accounting and finance principles 

• Great leadership and problem-solving skills 

Preferred qualifications 

• Certified Facility Manager (CFM) credential, or equivalent 

• Experience planning and maintaining facility budgets 

• Excellent verbal and written communication skills 

• Professional/Commercial facility management and customer service skills 

• Contract handling experience 

• Strong attention to detail 

• A valid PA driver’s license with minimum of 1-2 years legal driving experience in order to manage/maintain/transport using POWER vehicles as needed 

• Proficient with Microsoft Office software programs 

Working Conditions 

• Working in POWER’s various offices 

• Ability to lift heavy equipment and comfortable standing or walking for long periods of time 

• Ability to work the hours necessary to complete the work 

Disclaimer 

• Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. 

• This job description reflects management’s assignment of essential functions; it does not restrict or prescribe the tasks that may be assigned. 

• Critical features of this job have been described in the narrative.  They may be subject to change at any time due to reasonable accommodation or other reasons. 

As a service provider and employer, POWER values equality of opportunity, human dignity, and racial/ethnic and cultural diversity. Accordingly, POWER does not in engage in discrimination or harassment on the basis of race, color, religion, national origin, ancestry, citizenship status, gender, age, marital status, familial status, sexual orientation, physical or mental disability, veteran status, political affiliation, genetic code, or other factor protected by law.